Data Room Confidential Mode

Data room confidential mode permits the administrator of a virtual data room to restrict the use of the VDR by a specific user based on IP address or the type of device. It is a valuable tool for M&A transactions and other sensitive business ventures.

A good service will permit users to set granular permissions and use two-factor authentication. They will also offer remote shred that deletes downloaded files after administrators have removed access. They will also be able to handle most popular file formats, including PDFs and XLSXs. The best providers will be able to apply watermarks to the files users download to deter users from sharing leaked copies of files online. They can even set a date for the expiration of downloads to prevent downloads that are not authorized.

Other useful tools include redaction which allows the administrator to erase (black out) fragments of text or specific areas of a document from view of authorized users. This feature is vital because it shields sensitive business data and personally identifiable information from hackers. The most reliable VDR providers can redact PDF Doc, Docx PPTX, TXT, PPTX GIF, JPG and Q&A files.

Some providers allow users to print out documents that automatically include a “watermark” and even download the original version. A good service will offer a question and answer feature that lets users discuss files in the dataroom, and keep answers in an easily searchable database. This can be extremely helpful for M&A deals as well as any due diligence project.

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