Online board meetings demand more engagement than their counterparts in offline meetings and it can this content be difficult to determine ways to energize these meetings. Start by ensuring that your virtual boardroom is equipped with reliable video conference, clear communication protocols and the appropriate meeting materials. From there you can create efficient protocols to guide your participants through the online meeting process and help them to participate in productive discussion.
Be sure that each item on the agenda is accompanied by an objective for the discussion, such as “decide a specific action item” or to “spark new ideas.” This will let you move away from the current discussion as soon after you have reached the desired outcome and prevent you from overstaying your welcome. Setting a time limit for each topic can aid in keeping the meeting moving.
Begin with the most important items on your agenda. In board meetings that are held in person it is possible to discern body language signals that indicate that other members have something important to say. These cues are difficult to detect in remote meetings. Starting with the most pressing issues will ensure that everyone gets involved in discussion and will feel their time has been well spent.
Use a consensus agenda for your meetings to make it easier to avoid more controversial discussion topics that may not have the same impact on your company. Agenda items that are not controversial can be decided by all members before the meeting begins to allow you to focus on what matters most. Think about inviting experts to give brief talks or presentations that can broaden the board’s perspectives and stop groupthink.
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