A successful board meeting requires planning and execution. It is essential to keep the board focused and on the right track to ensure a productive and efficient discussion. It could seem to be a daunting task, but with a little planning and a follow-up, you can organize an excellent board meeting for the company.
Start at the right time. This will set the mood and show you respect for your fellow board members. When you’re starting a virtual conference, it is crucial to begin on time and to stick to your scheduled timeline. This will help you ensure that there are enough people to ensure quorum. Quorum is the minimum number of people required to conduct business during the meeting.
Open the meeting with an order of the meeting The act of calling to order helps make sure that everyone is on the same page and ready to begin the meeting. This is usually done by the secretary of the board, who announces the names and identifies each board member in attendance. This determines if you have a quorum and whether or the meeting can go on according to the plan.
Present the current state of the union. This is a great start to the meeting and can frame the discussion that follows. The CEO or C-level executives can briefly present the current state of your company, including any new challenges and opportunities for growth that have arisen from the last board meeting.
It’s important to leave time for new topics: You should reserve the time to discuss any questions or topics that might arise during the meeting. This can be an excellent method to ensure that all important issues receive the attention they merit and that all pertinent information is included in the minutes of board meetings.
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