Board meetings require a lot of preparation from many people in addition to the actual meeting itself. To ensure that these meetings are as efficient and productive as they can be all participants must adhere to the proper manners of a board meeting. This will ensure that the discussion stays on track and prevents participants from being distracted or distracting other people.
To avoid this, it’s crucial to communicate the agenda along with reports and other talking points a few days prior to the meeting. It allows members to prepare their questions and responses in advance. It’s also an https://www.boardroomother.com/10-tips-for-mastering-nonprofit-governance/ excellent idea to inform the chair in advance if a member has a conflict of interests whether it’s actual or not. This will allow the chair to let the member declare the conflict and to expect to be absent.
Respecting the opinions and contributions of other members is an additional aspect of the etiquette. Being attentive to the other speakers and not interrupting them, even if you disagree with their opinions is an important part of this. This means speaking clearly, and only asking questions when you need to. Also, it’s a good idea to turn off or put on silent your cell phone during the meeting, and only take personal calls in an emergency situation.
This will help the participants concentrate and take part in the meeting to the fullest extent. Don’t let them be distracted or worried about your phone’s microphone being unmuted by the ringtone on your mobile phone.
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