Effective meetings aren’t just an act of luck. They take time effort, energy, and a lot of planning to ensure that everyone feels that they’ve gained something from the experience. They take time, effort and a lot of planning to ensure that everyone comes out feeling like they’ve learned something worth gaining from the experience.
The process of planning a meeting begins with understanding what the goal of the meeting is. What more helpful hints are the expectations of the group to achieve by the end of this session? This is often referred to as the “Why” of the meeting. It’s what drives your decision making discussions, topics for discussion and the outcomes. It’s important to set one goal and stick to it, so participants remain focused throughout the meeting.
Asking questions to clarify the situation prior to the start of the meeting is a good idea. Ask questions to your team members so that they can prepare. By waiting until the meeting, you waste valuable time that could be spent to complete other tasks.
An agenda is another important aspect of preparing for meetings and it’s vital to ensure that this is open, accessible and clear to everyone. The agenda helps organize the meeting and ensures that it stays on topic.
It’s also recommended to designate someone to be the note keeper as well as the timekeeper to ensure that the meeting starts and ends on time, and that agenda items are discussed in a proper order. It’s a good idea to designate an individual to distribute notes after the meeting, so that all the important details are recorded.
Geen reactie's