You must ensure that everyone is well-prepared for your board meeting. One method to accomplish this is to provide materials for meetings at least one week prior to the meeting. This gives both new and experienced members the chance to read yearsboard.com and prepare for the discussion.
It’s also crucial to communicate with your board prior to your meeting. This will allow any bad news to be made public beforehand, so that it won’t be a surprise during the meeting. This is also a good time to discuss with committees or officers that have reports due at the time of the meeting. It is crucial to establish a an open line of communication between management and the board particularly when there are urgent issues.
During the meeting, try to limit discussion topics to those on the agenda. This will enable you to progress through each topic quickly and ensure that the time allocated to the board is used productively.
Don’t be discouraged by disagreements that may arise during some discussions. Boards that encourage diversity of thinking make better decisions than those with a single point-of-view. In fact, a little disagreement is good and should be encouraged.
It is essential to look back at the past decisions made by the board at each meeting. This will help you avoid repeating the same mistakes during future meetings and help you identify areas that could be improved. It is also helpful to keep a record on the decisions taken in case of future disagreements.
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